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Planning a doctoral course

Are you planning to arrange a doctoral course? Here is a flowchart for setting up a course - describing the process from course concept to advertising of the course in the course catalogue. Keep in mind that most courses should be given within a doctoral programme and that contact with one or several programmes needs to be taken at an early stage.

Flow chart for planning a doctoral course - from course concept until course catalogue

Financing and coordination

When planning to organise a new doctoral course you need to examine both how large the doctoral student base is at KI for the intended course and how it can be founded. Funding can be applied for in various ways, depending on if it is a compulsory course or an optional course with focus on a particular research field (see the general syllabus for doctoral education).

Most doctoral courses are arranged within the framework of a long-term course programme of any of KI’s doctoral programmes or research schools. When designing a new course you should consider which programme (or programmes) could be suitable and contact the programme coordinators as early as possible. Start off by contacting a programme coordinator who can also comment on the need for the course in question. Link to doctoral programmes.

If the course is important for only a few KI doctoral students, collaboration with other universities can also be investigated.

A few courses, mainly compulsory or general science courses, are financed by the Course and Programme Committee. See Applying for funding of freestanding courses and Current deadlines.


To arrange a course you need a syllabus established by the Course and Programme Committee. The syllabus is created in the course database KIWAS when you have gained clarity from where to apply for funding and, in the case it is within a doctoral programme, a preview of the syllabus proposal has been made by the programme’s educational responsible.

Read more about the procedures at the page Course syllabi for doctoral courses. See also current deadlines for when a syllabus proposal should be submitted.

Course occasion

All doctoral courses* should be advertised in the course catalogue that is published once a semester. For this, a course occasion needs to be created in the course database KIWAS. Read further on Course occasions for doctoral courses and Current deadlines.

* Exceptions include courses belonging to research schools – these courses don’t need to be advertised in the course catalogue.

From syllabus proposal to advertising in the course catalogue

The process for establishing a syllabus and advertising the course in the course catalogue, looks as follows:


Process from course idea to course catalogue for doctoral courses.
  1. A proposed syllabus is submitted via KIWAS (after having been reviewed by a suitable doctoral programme).
  2. New and revised syllabi are reviewed centrally and any feedback is given before the syllabus is officially established.
  3. When the syllabus is established, after a decision by the Course and programme committee, an automatic e-mail confirmation is sent from KIWAS to the course responsible.
  4. If the course is to be advertised in the course catalogue (which applies to all courses except for those given within research schools), a course occasion has to be created in KIWAS before the current deadline. This has to be done even though the decision regarding granting of funding (if applied for) has not yet been communicated. Course dates and other specific information is stated in the course occasion. This information will be combined with the syllabus when presented in the course catalogue.
  5. When a course occasion has been published in KIWAS, after approval by a programme coordinator or central administrative officer, an automatic e-mail confirmation is sent from KIWAS to the course responsible.


Anna Gustafsson

Administrative officer

Erika Franzén

Chair of the Course and Programme Committee

Emilie Agardh

Vice chair of the Course and Programme Committee

Ingeborg Van Der Ploeg

Central director of studies