Procedures in case of emergency in Biomedicum

Procedures to follow in case of an emergency in Biomedicum. Please notice that the following routines are applicable to Biomedicum. Other routines may be found in other buildings.

Security guard

There is a security guard in Biomedicum 24/7 who makes regular rounds of the building.

Biomedicum guard: +46 (0)8-524 86 447

KI campus guard: +46(0)76 134 37 85 +46 (0)8-524 86 429

In case of crisis and disaster

  1. Dial SOS ALARM: 112
  2. Call KI Alarm: +46 (0)8-524 80 100
  3. Follow Karolinska Institutet's checklist for workplace accidents

In case of fire

In the event of fire, follow the Karolinska Institute action plan.

  • Save people in immediate danger
  • Try to put out the fire if it doesn't involve a risk
  • Evacuate the premises
  • Dial SOS ALARM: 112

Please note that the firealarm at Solna Campus and Biomedicum is connected to the Stockholm Fire Brigade. If the fire alarm is activated the fire brigade has been activated. Call 112 to give more information regarding the fire.

 

Map over Biomedicum assembly point in case of fire.
Assembly point
Fire display

Evacuation strategy

1) Follow the Karolinska Institute action plan in the event of fire or evacuation alarm.

2) If there is no visible cause of the evacuation alarm in your closest vicinity, consult the nearest fire display (see picture) to get information on where in the building fire has been detected. Determine suitable evacuation routes accordingly.

3) In the event of an evacuation situation, the first person to reach the emergency station takes the role as fire warden and puts on the yellow vest and follows the instructions on the fire warden instruction card. The Fire Warden is responsible for going through the near premises and instructing colleagues to evacuate to the assembly point.

emergency exit sign
Emergency exit sign Photo: private

4) Evacuate through the nearest emergency exit immediately!

  • Close all doors behind you
  • Use the emergency handles!
  • Never evacuate through smoke-filled areas!
  • Do not use the elevators

The building has fire safe “temporary evacuation points” where those with functional impairments can stay at and call for assistance in the event of an evacuation. These evacuation points are located in the stairwells of blocks A and C on the 2nd to 10th floors and by the auditorium. On the 3rd floor, evacuation is made directly outdoors. Follow the emergency exit signs with the wheelchair symbol (see picture).

5) Go to the assembly point at Solnavägen 9.

6) Dial SOS ALARM: 112, and inform about the situation.

7) At the assembly point, look around and try to see whether someone is missing. Fire wardens coordinates with one another and contact the Fire Brigade Rescue Leader (Yellow helmet) or Akademiska Hus when these arrive to the location.

8) Wait for information from the fire wardens, the Fire Brigade or Akademiska Hus. Do not reenter the building until you received information from the rescue services or Akademiska Hus that it is safe to do so!

Evacuation station

Evacuation plans

Evacuation plans are posted on each floor, showing escape routes, the locations of fire-extinguishing equipment, temporary evacuation points in case of fire and the assembly point.

Escape routes are marked with green emergency exit signs.

Please note that the evacuation plans are by quarter and are similar for floors 4 to 9. To get familiar with your workplace please locate the emergency stations at your quarter and fin the emergency exits. If you have a problem finding the emergency station and evacuation routes please contact you nearest supervisor for help. 

Evacuation/Emergency Stations

There are evacuation/emergency stations in all operational areas with the following information and equipment, as shown in the image below:

  • Evacuation plan
  • Contact information in case of emergency
  • Fire Warden vest
  • Fire Warden instruction card
  • Rechargeable hand torch 
  • Fire blanket
  • Fire extinguishers
  • First aid
  • Chemical spill kit

If you notice that something is missing from the evacuation stations, please contact FM Helpdesk.

Evacuation Leaders/Fire Wardens

The first person to arrive at the emergency station will become the fire warden.

 

Defibrillator in Biomedicum

Defibrillators

Defibrillators are located by the “temporary evacuation points” in the stairwells of all the A quarters (towards the D quarter) on floor 4 to 10.

Defibrillators are also available at the goods reception on floor 2, by the FM office on floor 2, in the administration quarter A on floor 3, and in the main reception on floor 3.

Please note where your closest defibrillator is located! User guides are available by all defibrillator-stations.

Operating instructions and quick user guides are available by all defibrillator-stations.

In case of spills of hazardous chemicals

  1. Close off the area and put up the Hazardous Area Sign to be found in the chemical spill kit by the evacuation stations
  2. Alert your colleagues about the spill
  3. Consult the risk assessment or the MSDS sheet of the chemicals. Clean up ONLY if you can do it without putting yourself at risk!
  4. If needed, press the chemical spill evacuation alarm
  5. Put on the protection clothes
  6. If the spill is liquid, use the absorption material
  7. If the spill is powder, use the brush and shovel
  8. Place all contaminated waste in a yellow plastic container in the quarter waste room
  9. Label the container with "Spill of xxx"
  10. Contact your closest safety officer and write an incident report.

In case of emergency, contact SOS ALARM: 112

Chemical spill clean-up help

Contact Ragn-Sells

Office hours: Mon-Fri 08:00 – 17:00. +46 (0)70 837 92 72

Non office hours: +46(0)70 927 27 57

Crisis management at KI

Contact KI ALARM: +46 (0)8-524 80 100

If you need more absorption material, contact FM Helpdesk

Chemical spill push button

In case of chemical spill requiring evacuation

In the event of a chemical spill requiring evacuation, an alarm can be activated manually with one of the blue push buttons.

The push buttons are located by the entry doors of the general lab and will activate an alarm within the block/quarter.

When activated, the local alarm will sound and a blue light will flash.

Close all doors to prevent the chemical spill from spreading.

Once the block/quarter has been evacuated, only authorized personnel may enter the premises until decontamination has been completed.

The on duty guard and FM jour will receive information about the alarm automatically.

In case of accidental release or spill of hazardous chemicals into the sink

In case of accidental release or spill of hazardous chemicals into sink:

  1. Follow the routine “In case of spills of hazardous chemicals” above
  2. Contact the following instances immediately and inform about the spill:
  • FM Helpdesk
  • Stockholm Vatten och avfall: +46 (0)8 522 120 00 (office hours), +46(0)8 454 25 70 (outside office hours)
  • KI Environmental unit: +46 (0)8-524 801 00 
  • Käppalaverket (Solna): +46 (0)8-766 67 00 (office hours), +46 (0)8 766 67 36 (outside office hours)
  • Solna municipality: +46 (0)8-734 20 00 (office hours)
  • Biomedicum safety representative

More information: https://staff.ki.se/media/452/download

In case of biological spill

In the event of a spill of biological material, it is important to quickly take necessary measures to avoid putting anyone in the surroundings at risk.

  1. Seal off the area if the spill is in an open space. This should be done to avoid exposure to potential aerosols.
  2. Use the chemical spill evacuation alarm if you need to evacuate the quarter.
  3. Read the risk assessment for information on how to decontaminate. You may also contact any specialists for advice, such as the occupational health service, infection clinic or the biosafety administrator at KI.
  4. Decontaminate, if possible. Never let the cleaning staff decontaminate! They do not have the expertise required.
  5. Most often, the area should be covered with paper towels or equivalent material, after which a disinfectant chemical (such as Virkon) shall be poured onto the paper towels. It is important that the chemical has a sufficient contact time, i.e., 5-10 minutes. Thereafter, the material shall be handled as contagious. The surface should be disinfected again, and then washed with a non-oxidizing chemical, such as ethanol or detergent. Note that the disinfected chemical shall be proven effective against the biological material in question.
  6. In the event of a contamination of a centrifuge or incubator, the lid/incubator door shall instead be closed, in order for any aerosols to settle before it is cleaned.
  7. Contact your closest safety officer and write an incident report.

In case of emergency, contact SOS ALARM: 112

Crisis management KI, contact KI ALARM: +46 (0)8-524 80 100

More information

 

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Pressure deviation alarm


Oxygen alarm

In rooms where liquid nitrogen is handled there is an alarm that is activated if the oxygen level in the room is too low. The alarm is local and is indicated by sound and a blue flashing light outside of the room. It is important that the person who sees and hears this alarm checks so that no person is in danger. When the oxygen level is back to normal, the alarm switches off automatically.

 

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Pressure deviation alarm

Cell culture labs and isotope labs are equipped with a pressure deviation alarm. The pressure deviation alarm is local and is indicated by a red light in the fore room at affected pressure. In the event of red light, the room should not be used, and the door should be closed. When the pressure difference is back to normal this is indicated by a green light.

 

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Security alarms

In freezer rooms there are security alarms with red push buttons. Alarms are indicated locally by sound and a red flashing light outside the room. The alarm signal is forwarded to the Biomedicum security guards. Alarms are reset inside each room by pressing the green reset button.

Incident reporting

Any kind of event affecting your physical and psychosocial work environment needs to be reported in KI's electronic incident reporting system. More information on how to report and incident is available on the Staff portal.

You can also report an incident by submitting an anonymous report.