Guidelines for remote work at Karolinska Institutet
The purpose of these guidelines is to clarify the applicable rules for managers and employees regarding remote work within Sweden and from abroad.
- Diary number: 1-1049/2024
- Dnr preg. version: 1-533/2021
- Decision date:
- Validity period: Until further notice
- Decision: University director
- Document type: Guidelines
- Handled by department/unit: Arbetsrätt och arbetsmiljö
- Preparation with: Administrative managers, GVS, chief legal officer, rule group
- Revision with respect to: Remote work from abroad etc.
Summary of the guidelines
Remote work, whether in Sweden or abroad, is neither a right nor an obligation that can be unilaterally demanded by either KI or the employee. It is an option based on mutual agreement between the manager and the employee. The needs and requirements of the organisation determine where the work should be performed and whether remote work is feasible.
Collective agreements, rules, and other guidelines apply equally regardless of where the work is performed.
There is a mutual duty of loyalty between KI and the employee, meaning the employee must comply with the laws and regulations applicable to employment in Sweden, even when working remotely from abroad.
Even if a remote work agreement exists, KI may require the employee to return to the main workplace on short notice.
If organisational needs change or if remote work is otherwise deemed unsuitable, the agreement may need to be revised or terminated.
The employee must remain accessible to managers, colleagues, and other stakeholders during working hours, including answering calls, participating in digital meetings, and maintaining communication.