Teleworking regulations
These regulations apply to teleworking, which refers to situations where an employee regularly works at a location other than the premises of Karolinska Institutet (KI).
- Diary number: 1-533/2021
- Decision date:
- Validity period: Until further notice
- Decision: President
- Document type: Rules
- Handled by department/unit: HR-avdelningen
- Preparation with: Institutions, Professional Services, trade union organisations and the chief safety representatives
- Revision with respect to: Conclusions of the project Hybrid Workplace - A Flexible Approach to Working Life, reg. no.: 1-458/2021
Summary of the rules
The teleworking regulations at KI outline the conditions under which employees can work remotely. These regulations aim to clarify the rules for both managers and employees regarding regular teleworking. Teleworking is permitted if it is operationally viable and suitable for the tasks at hand, but the employer retains the right to terminate teleworking arrangements at any time.
Employees are expected to perform more than half of their work on KI premises unless a temporary agreement states otherwise. The conditions of employment for teleworking are the same as those for working on KI premises. A written agreement must be made, specifying the scope and location of teleworking.
Employees must be available during their working hours as if they were on KI premises and must report any leave accordingly. The remote workplace is considered part of KI and must be clearly defined, with certain tasks not being suitable for remote work. The employer is responsible for ensuring a safe working environment, and employees must comply with health and safety regulations.
KI provides the necessary equipment for teleworking, which must be used solely for work-related tasks and returned at the end of the teleworking period. Occupational injury insurance covers teleworking, and both the employer and employee must ensure adequate insurance coverage. IT and information security requirements for teleworking are the same as those at the workplace.