Doctoral degree Conferment Ceremony
Karolinska Institutet holds a Conferment Ceremony for new doctors twice a year. In the spring ceremony honorary doctors are welcome and in the autumn ceremony jubilee doctors are welcome. The ceremony takes place in the Blue Hall of Stockholm City Hall and is followed by a banquet in the Golden Hall and dance.
The dates for the ceremonies of 2024 are:
April 26: ceremony for those who defended their thesis in the fall of 2023 and granted postponements caused by the pandemic.
November 1: ceremony for those who defended their thesis in the spring of 2024.
Practical information for new doctors (promovendi)
Who is entitled to the conferment
If you are a new doctor at KI who have satisfactorily defended your thesis and have applied for the doctor's degree certificate.
Postponement
For particular reasons there is the possibility to postpone your conferment within 2 years, but you have to contact the unit for academic ceremonies as soon as possible at: doktorspromotion@ki.se
Invitation
An invitation will be sent to you approximately three months before the Conferment Ceremony by e-mail.
Please make sure to notify us of any change of e-mail address in order for the invitation to reach you at doktorspromotion@ki.se
Your supervisor will get an invitation after we have received your reply. This is in order to be sure that KI invites the supervisor whose promovendi has accepted the invitation.
You are welcome free of charge together with a guest to the ceremony and to the banquet that will follow.
Guests:
Promovendi can bring one guest to ceremony and banquet and up to two guests to the ceremony.
Supervisor
One supervisor per promovendi will be invited by KI to the ceremony and the banquet at no cost, provided their former doctoral student is attending. The new doctor decides if KI shall invite the supervisor. The supervisor will thereafter receive a separate invitation from KI. The supervisor can register a guest attending both ceremony and banquet but has to pay the fee for the guest. More information about that comes with the invitation.
Dress code
For the new doctors the dress code is full evening dress: white waistcoat, white tie and tails/ long evening gown. An alternative may be to wear the national costume.
For supervisors and other guests who will even participate to the banquet the dress code is also full evening dress. Guests just attending the ceremony are not required to wear evening dress, smart casual is appreciated.
Schedule
- You are welcome from 3:00 pm. in order to participate in the general rehearsal.
All other guests are welcome from 4:15 pm. Everyone should have taken their seats at 4:50 pm.
The Ceremony starts at 5:00 pm.
Getting to the City Hall
Entrance cards
All guests (included promovendi) need entrance cards. Promovendi will receive the entrance cards for promovendi's guests. The supervisors will receive their own entrance cards.
Ceremony
The ceremony comprise the conferment of new doctors (promovendi) and of jubilee doctors (doctors who had been conferred their degree 50 years ago, autumn occasion) or honorary doctors (spring occasion) . You will be called on stage in groups. When on stage, the chief usher will announce your name and the Deputy Vice-President of Doctoral Education confer you the doctor's degree by placing the doctoral hat on your head and thereafter hand over a diploma. After a fanfare and applauds the group is lead back to the seats. The hats stay on during the remains of the ceremony.
Banquet
At the banquet you are primarily seated together with your accompanying guest and your supervisor. Thereafter you are seated in order of department and division as far as it is possible.
Diploma
The diploma handed at the Conferment Ceremony is not an official document. It is only a document attesting that you have attended the ceremony following the Swedish tradition and it is not to be considered an official validation of a doctoral degree. The official document is the degree certificate which testifies the receipt of the doctoral degree. See more here to apply for it: degree certificate
Dress code and doctoral hat for the new doctors
Doctoral hat
It is mandatory for new doctors to wear a doctoral hat at the Conferment ceremony. You can either buy a hat, borrow from a colleague or hire a hat from KI.
Hire
You can hire a doctoral hat from KI. The cost is 300 SEK. For more information contact: doktorshatt@ki.se, you can read more about that in the document attached to the invitation.
Buy
Please contact well in advance: Hattmakarna
Dress code
The dress code is full evening dress: white waistcoat, white tie and tails/ long evening gown. An alternative may be to wear the national costume
Tail coats and evening dresses may be hired/bought from, among others:
- Bröllopsbutiken, Sankt Eriksgatan 74, Stockholm, tfn 08-30 79 30
- Wedding Bells by Little Faires, Skidvägen 21, 129 49 Hägersten, tfn 08-646 08 00
- Kungs Skräddare & Uthyrning, S:t Göransgatan 65, Stockholm, tfn 08-653 25 86
Tail coats may be hired or ordered from, among others:
- Månberg & Bagge, Drottninggatan 112, Stockholm, tel 08-24 30 32
- Grosshandlarn, Vasagatan 11, Stockholm tel 08-21 22 11 - Odengatan 34, Stockholm, tel 08-612 50 55
- Steens Herrmode AB, Odengatan 106, Stockholm, tel 08-34 93 00
- Östermalms Smoking & Frackuthyrning, Almlöfsgatan 3, Stockholm, tel 08-660 28 29
- House of Steens, Odengatan 106, 2 tr, Stockholm, tel 08-997700
- Brudgummen, Vattugatan 1, Stockholm, tel 08 30 01 12
Doctoral ring (not mandatory)
Doctoral rings can be ordered from:
- Atelier Borgila AB (AB Heymann & Kuhlmann), Vegagatan 7, Stockholm, tfn 08 673 41 00
- Oskars Guld & Silver, Västerlånggatan 55, Stockholm, tfn 08-22 80 29
- Sundbybergs Guldsmedsaffär, Sturegatan 28, Sundbyberg, tfn 08-28 14 24
- Guldsmed Stefan Carlsson, Vaksalagatan 40 Uppsala, tfn 018-12 57 08