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Doctoral degree Conferment Ceremony

Karolinska Institutet holds a Conferment Ceremony for new doctors twice a year. In the spring ceremony honorary doctors are welcome and in the autumn ceremony jubilee doctors are welcome. The ceremony takes place in the Blue Hall of Stockholm City Hall and is followed by a banquet in the Golden Hall and dance.

The Conferment Ceremony planned on May 15 2020 will be postponed to 2021.

We sincerely regret to inform you that the Conferment Ceremony will be postponed from May t15 to next year 2021, due to the COVID-19 outbreak. This decision is made by Karolinska Institutet’s President Ole Petter Ottersen out of concern for the welfare of our participants and staff, as well as for the society at large.

As a university that places high value on people’s health, Karolinska Institutet ought to act pre-emptively and limit the risk of further spreading COVID-19. Therefore, all events and gatherings due to take place in the coming weeks have been cancelled or postponed.

We understand that these changes may cause inconvenience, but we kindly ask for your patience and understanding in these uncertain times.   

Next Conferment ceremonies

May 15, 2020 (Postponed to next year, 2021. More information about a new date will be announced)

November 13, 2020 (date to be confirmed)

    Practical information for new doctors (promovendi)

    Who is entitled to the conferment

    If you are a new doctor at KI who have satisfactorily defended your thesis and have applied for the doctor's degree certificate.

    Postponement

    For particular reasons there is the possibility to postpone your conferment within 2 years, but you have to contact the unit for academic ceremonies as soon as possible at: doktorspromotion@ki.se

    Invitation

    An invitation will be sent to you approximately three months before the Conferment Ceremony by e-mail.

    Please make sure to notify us of any change of e-mail address in order for the invitation to reach you at doktorspromotion@ki.se

    Your supervisor will get an invitation after we have received your reply. This is in order to be sure that KI invites the supervisor whose promovendi has accepted the invitation.

    You are welcome free of charge together with a guest to the ceremony and to the banquet that will follow.

    Guests:  

    There may be a restriction on the number of guests as a consequence of the current circumstances.

    Supervisor

    One supervisor per promovendi will be invited by KI to the ceremony and the banquet at no cost, provided their former doctoral student is attending. The new doctor decides if KI shall invite the supervisor. The supervisor will thereafter receive a separate invitation from KI. 

    Dress code

    For the new doctors the dress code is full evening dress: white waistcoat, white tie and tails/ long evening gown. An alternative may be to wear the national costume.

    For supervisors and other guests who will even participate to the banquet the dress code is also full evening dress. Guests just attending the ceremony are not required to wear evening dress, smart casual is appreciated.

    Schedule

    • You are welcome from 3:15 pm. in order to participate in the general rehearsal. 
    • All other guests are welcome from 4:15 pm. Everyone should have taken their seats at 4:50 pm.
    • The Ceremony starts at 5:00 pm.

    Entrance cards

    All guests (included promovendi) need entrance cards. Promovendi will receive the entrance cards for promovendi's guests. The supervisors will receive their own entrance cards.

    Ceremony

    The ceremony comprise the conferment of new doctors (promovendi) and of jubilee doctors (doctors who had been conferred their degree 50 years ago, autumn occasion) or honorary doctors (spring occasion) . You will be called on stage in groups. When on stage, the chief usher will announce your name and the Deputy Vice-President of Doctoral Education confer you the doctor's degree by placing the doctoral hat on your head and thereafter hand over a diploma. After a fanfare and applauds the group is lead back to the seats. The hats stay on during the remains of the ceremony.

    Banquet

    At the banquet you are primarily seated together with your accompanying guest and your supervisor. Thereafter you are seated in order of department and division as far as it is possible.

    Diploma

    The diploma handed at the Conferment Ceremony is not an official document. It is only a document attesting that you have attended the ceremony following the Swedish tradition and it is not to be considered an official validation of a doctoral degree. The official document is the degree certificate which testifies the receipt of the doctoral degree. See more here to apply for it: degree certificate

    Taxi

    A taxi company will have a representative on site assisting our guests with transport home after the ceremony.

    Dress code and doctoral hat for the new doctors

    Doctoral hat

    It is mandatory for new doctors to wear a doctoral hat at the Conferment ceremony. You can either buy a hat, borrow from a colleague or hire a hat from KI.

    Buy

    The doctoral hat can be ordered at Franzéns Hattmakeri. For more info visit: Hattmakarna

    Please note: last day to order a hat through Franzéns Hattmakeri is July 27!

    Hire

    The cost is 300 SEK. Contact us for more information at: doktorshatt@ki.se, you can read more about that in the invitation

    Dress code

    The dress code is full evening dress: white waistcoat, white tie and tails/ long evening gown. An alternative may be to wear the national costume

    Tail coats and evening dresses may be hired/bought from, among others:

    Tail coats may be hired or ordered from, among others:

    Doctoral ring (not mandatory)

    Doctoral rings can be ordered from:

    Contact

    Ylva Blomberg

    Head of unit

    Maria Lancella

    Administrator