Doctoral degree Conferment Ceremony
Karolinska Institutet holds a Conferment Ceremony for new doctors twice a year. In the spring ceremony honorary doctors are welcome and in the autumn ceremony jubilee doctors are welcome. The ceremony takes place in the Blue Hall of Stockholm City Hall and is followed by a banquet in the Golden Hall and dance.
Conferment Ceremony planned to 15 May will be postponed
We sincerely regret to inform you that the Conferment Ceremony will be postponed from 15 May until the fall of 2020, due to the COVID-19 outbreak. This decision is made by Karolinska Institutet’s President Ole Petter Ottersen out of concern for the welfare of our participants and staff, as well as for the society at large.
As a university that places high value on people’s health, Karolinska Institutet ought to act pre-emptively and limit the risk of further spreading COVID-19. Therefore, all events and gatherings due to take place in the coming weeks have been cancelled or postponed.
We understand that these changes may cause inconvenience, but we kindly ask for your patience and understanding in these uncertain times.
Next Conferment ceremonies
May 15, 2020 (Postponed, more information on a new date will be announced)
November 13, 2020
Practical information for new doctors (promovendi)
Who is entitled to the conferment
If you are a new doctor at KI who have satisfactorily defended your thesis and have applied for the doctor's degree certificate.
If you have defended your thesis between January and June you will be invited to the autumn Conferment Ceremony, if you have defended your thesis between August and December you will be invited to the Conferment Ceremony in the spring of the following year.
For particular reasons there is the possibility to postpone your conferment within 2 years, but you have to contact the unit for academic ceremonies as soon as possible at: firstname.lastname@example.org
An invitation will be sent to you approximately three months before the Conferment Ceremony by e-mail.
Please make sure to notify us of any change of e-mail address in order for the invitation to reach you at email@example.com
Your supervisor will get an invitation after we have received your reply. This is in order to be sure that KI invites the supervisor whose promovendi has accepted the invitation.
You are welcome free of charge together with a guest to the ceremony and to the banquet that will follow.
Besides your accompanying guest you can bring up to 3 guests to the ceremony only. It is free of charge but entrance cards are required. It is not suitable for small children to attend the Conferment Ceremony. The acoustics in the City Hall is furthermore not forgiving: even the smallest noise travels a long way and might drown the speeches and presentations on stage.
One supervisor per promovendi will be invited by KI to the ceremony and the banquet at no cost, provided their former doctoral student is attending. The new doctor decides if KI shall invite the supervisor. The supervisor will thereafter receive a separate invitation from KI. If the supervisor wants to bring a guest to the ceremony and banquet the guest is welcome but at a cost of SEK 1 200, how to proceed for the payment is explained Youin the information that will come along the invitation.
For the new doctors the dress code is full evening dress: white waistcoat, white tie and tails/ long evening gown. An alternative may be to wear the national costume.
For supervisors and other guests who will even participate to the banquet the dress code is also full evening dress. Guests just attending the ceremony are not required to wear evening dress, smart casual is appreciated.
- You are welcome from 3:15 pm. in order to participate in the general rehearsal.
- All other guests are welcome from 4:15 pm. Everyone should have taken their seats at 4:50 pm.
- The Ceremony starts at 5:00 pm.
All guests (included promovendi) need entrance cards. Promovendi will receive the entrance cards for promovendi's guests. The supervisors will receive their own entrance cards.
The ceremony comprise the conferment of new doctors (promovendi) and of jubilee doctors (doctors who had been conferred their degree 50 years ago, autumn occasion) or honorary doctors (spring occasion) . You will be called on stage in groups. When on stage, the chief usher will announce your name and the Deputy Vice-President of Doctoral Education confer you the doctor's degree by placing the doctoral hat on your head and thereafter hand over a diploma. After a fanfare and applauds the group is lead back to the seats. The hats stay on during the remains of the ceremony.
At the banquet you are primarily seated together with your accompanying guest and your supervisor. Thereafter you are seated in order of department and division as far as it is possible.
The diploma handed at the Conferment Ceremony is not an official document. It is only a document attesting that you have attended the ceremony following the Swedish tradition and it is not to be considered an official validation of a doctoral degree. The official document is the degree certificate which testifies the receipt of the doctoral degree. See more here to apply for it: degree certificate
A taxi company will have a representative on site assisting our guests with transport home after the ceremony.
Dress code and doctoral hat for the new doctors
It is mandatory for new doctors to wear a doctoral hat at the Conferment ceremony. You can either buy a hat, borrow from a colleague or hire a hat from KI.
The doctoral hat can be ordered at Franzéns Hattmakeri. For more info visit: Hattmakarna
Please note: last day to order a hat through Franzéns Hattmakeri is March 6!
The cost is 300 SEK. Contact us for more information at: firstname.lastname@example.org, you can read more about that in the invitation
The dress code is full evening dress: white waistcoat, white tie and tails/ long evening gown. An alternative may be to wear the national costume
Tail coats and evening dresses may be hired/bought from, among others:
- Bröllopsbutiken, Sankt Eriksgatan 74, Stockholm, tfn 08-30 79 30
- Wedding Bells by Little Faires, Skidvägen 21, 129 49 Hägersten, tfn 08-646 08 00
- Kungs Skräddare & Uthyrning, S:t Göransgatan 65, Stockholm, tfn 08-653 25 86
Tail coats may be hired or ordered from, among others:
- Månberg & Bagge, Drottninggatan 112, Stockholm, tel 08-24 30 32
- Grosshandlarn, Vasagatan 11, Stockholm tel 08-21 22 11 - Odengatan 34, Stockholm, tel 08-612 50 55
- Steens Herrmode AB, Odengatan 106, Stockholm, tel 08-34 93 00
- Sörmans Herrkläder, St Eriksgatan 41, Stockholm, tel 08-651 33 13
- Östermalms Smoking & Frackuthyrning, Almlöfsgatan 3, Stockholm, tel 08-660 28 29
Doctoral ring (not mandatory)
Doctoral rings can be ordered from:
- Atelier Borgila AB (Galleri Sebastian Schildt), Strandvägen 5 B, Stockholm, tfn 08-662 42 00
- Oskars Guld & Silver, Västerlånggatan 55, Stockholm, tfn 08-22 80 29
- Sundbybergs Guldsmedsaffär, Sturegatan 28, Sundbyberg, tfn 08-28 14 24
- Guldsmed Stefan Carlsson, Vaksalagatan 40 Uppsala, tfn 018-12 57 08