Reporting study activity and source of income

Twice a year, doctoral students report their study activity and the source of income the last semester.

This is mandatory for all doctoral students, and is part of the commitment as a doctoral student. The report must be done in time each semester and contain correct information. This obligation also includes inactive doctoral students.

The doctoral student will each semester receive an e-mail from the doctoral administration at the department with instructions (May-June and November-December). When the student has reported the required information, it will be registered in Ladok, and later uploaded to the digital individual study plan (ISP) at the next revision/follow-up (Section 3: “Previous financial support” and “Study activity”).  

Doctoral students with clinical employments 

Doctoral students pursuing their doctoral education within a clinical employment are sometimes struggling with how to calculate activity. Information specifically aimed at clinical doctoral students is found on the Swedish webpage

Purpose of the report 

  • KI must know how many doctoral students are active at our university, and who has the right to a KI login, e-mail address and to apply for courses.
  • The registered study activity decides when it is time for half-time review and time to defend the thesis. The half-time review (or licentiate seminar) should be done when the accumulated activity is equivalent to 4 semesters full-time studies; the doctoral thesis defence when it is equivalent to 8 semesters full-time studies.  
  • This data is used for keeping track of full-time and part-time doctoral students and how they are financially supported. The statistics is also used in different evaluation and follow-up projects. It is particularly important to keep track of which doctoral students have external scholarships since KI issues special insurances for these students. The more accurate data, the more likely to observe relevant changes and to identify areas of improvement.
  • Statistics Sweden (SCB) analyzes national statistics each year where KI is compared to other universities. The statistics are used in national decision-making in the government and parliament.