Operational plan for the Property and Facilities Office

This is the operational plan for the Property and Facilities Office 2026.

Remit and responsibilities

The Property and Facilities Office is responsible for KI's overall provision of premises and campus services. Its remit includes planning and development of premises, FM services, mail handling, room booking, cleaning, reception and services in lecture and meeting rooms. The department also provides event support in Aula Medica, contributes to the design of the physical working environment and public areas, and rents out and manages accommodation for international students and visiting researchers.

  • Support core operations in co-locating and streamlining their use of premises (E1)
  • Further development of service and workplace services (soft FM) within GVS in consultation with other GVS departments and design future service offerings
  • Investigate redundancy for backup power and other critical infrastructure (collaboration within GVS, core operations and with relevant property owners on each campus)
  • Define principles for KI-shared spaces, appoint a person responsible for decisions on these and propose how the number of KI-shared spaces can be reduced
  • Develop and implement investment plans for future property investments, with the aim of ensuring long-term planning and efficient use of resources
  • Collaborate with the managers of the freezer facilities at Biomedicum, ANA Futura and Neo, and support the implementation of a cohesive organisation for KI's freezer facilities together with other relevant departments within GVS
  • Implement a model for risk analysis in connection with new construction, extension and renovation of properties, as well as relocation of operations
  • Investigate KI's current FM organisations and submit proposals for a more coordinated FM structure within KI, in consultation with JPE
  • Establish a collaboration platform between KI and Karolinska University Hospital for planning, prioritising and following up on space requirements and support services, with clear decision-making processes and division of responsibilities
  • Continue to develop FA's future organisation and mission.
  • Premises provision and campus services
  • Service and workplace services within GVS
  • Modernising working methods and workplaces (GVS)
  • New university library
  • Developing service and workplace services within GVS
  • Radiation bunkers
  • Housing
  • Service and workplace services
  • Event

Pythagoras property management system

37 (two units) 

120 million SEK