How to report learning activities within doctoral education

The page is aimed at doctoral students, supervisors, administrators and study directors.

Checklist

General principles:

  • Higher education credits (HEC, hp in Swedish) can be reported by using form 16
  • 1 week of studies/work (40 hours) = 1.5 HEC or hp
  • One day of studies/work (8 hours) = 0.3 HEC or hp

What generates HEC is registered in Ladok (preferable not more than the respective maximum number of HEC).

All activities that contribute to the learning of the doctoral student, both credit generating and other, can be noted in the Individual study plan (ISP).

Guide for granting credits

Obligatory moment 1.5 hp. Maximum 6 hp can be included in the credits for Degree.

  • Journal/book clubs, seminars with preparation time: 
    12 occasions = 1.5 hp (including preparation time)
  • Research seminars without preparation: 
    20 occasions = 1.5 hp
  • Workshops and symposia: number of hp according to general principles above

Obligatory moment 1.5 hp, 1.5 hp per conference

  • Study start from 2018: maximum 3 hp can be included in the credits for Degree
  • Study start before 2018: maximum 4.5 hp can be included in the credits for Degree

1.5 hp per conference

Examples of creditable conferences:

  • Annual meeting of the European Association for the Study of Diabetes (EASD 2022) – Stockholm, 19-23 September 2022
  • SSI2023 – 49th Annual Meeting and Summer School of the Scandinavian Society of Immunology – Turku, Finland, 4-7 June 2023

Examples of conferences that are not creditable but can still be valuable to attend:

  • Mayo-KI Annual Scientific Research Meetings (either organised in the US or at KI)
  • NIH-KI-UCL Joint Symposia; KI-cancer conference

KI-internal conferences do not provide the same opportunities and learning even if there are invited external speakers. Like national conferences, these can instead provide credits in the category seminars/symposia.

It is important not to take part in misleading predatory conferences.

Optional activity

  • 1.5 hp per week
  • Max 6 hp can be included in the credits for Degree

Optional activity

  • Number of credits based on the general principles above
  • Study start from 2018: max 4.5 hp can be included in the credits for Degree
  • Study start before 2018: max 3 hp can be included in the credits for Degree

Examples of types of teaching that a doctoral student can participate in during their doctoral education in order to gain experience of types of teaching (the doctoral student cannot examine/bee an examiner):

  • Laboratory teaching, group exercises, lectures, seminars, lessons - must be certified by the course organiser indicating the contribution of the doctoral student; 1 hour teaching = 2 hours in total (due to preparation time)
  • Supervision of a student project or of a BSc or MSc thesis as co-supervisor - must be certified by the supervisor indicating the contribution of the doctoral student: 0.1 hp per week of degree project/project work, i.e. supervision of a 20-week degree project as co-supervisor can give 2 hp and supervision of a 10-week project as co-supervisor can give 1 hp.