The website for Karolinska Institutet features "profile pages", a page about you as a KI co-worker. It contains basic contact information, but it can also be extended with more information about your work.
(do not use Internet Explorer, use another web browser)
The profile page shall contain information relevant to your work at KI and follow the guidelines and rules for Karolinska Institutet's websites.
You are responsible for the content of your profile page (contact information from Kimkat excluded).
URL to the profile page
https://medarbetare.ki.se/people/abcdef for Swedish version (replace abcdef with your ki-id/login)
https://staff.ki.se/people/abcdef for English version (replace abcdef with your ki-id/login).
Basic contact information
In its basic form, the profile contains contact information about you. The data is sourced automatically from the KI staff database Kimkat. This contact information is sourced:
Name, function/title, organisational affiliation, department, telephone number, e-mail. Postal address, visiting address and delivery address (if applicable) is also visible.
NOTE! In order for a profile page to appear on the website, you must have a KI email address filled in in Kimkat.
Extended content – optional information
The profile page can also be extended with more information about your background, your work, assignments and publications.
Updated profile pages will make it easier to get in touch with the right person and competence, for both external visitors and other staff. The profile page is usually the first hit of a search on your name via KI's search engine and often also the first hit when searching on, for example, Google.
Since the profile page is a presentation of yourself, it is advisable to use first person in body text.
News articles about you can also be displayed on the profile page. This is determined by a web editor adding you in a news article.
There are one Swedish and one English version of each profile page, and you can switch language with a link on the page. We advise you not to use English in the Swedish version, and vice versa, because the context does not match.
To switch edit mode between the language versions, click "Translate" on top of the page.
Edit your profile page
Open a web browser and enter https://staff.ki.se/login.
Please NOTE! You cannot use Internet Explorer when you edit your profile page. Please use another browser.
Username field: Enter your ki-id
In Password field: Enter your password (the same as when you log in to your computer/email)
Click on Log in and you are now in the system.
At the top of the page there is now a black list, with your name on it. Below your name is a Edit Profile link, where you can edit the profile page. This is also where you find the Translate tab.
You can prepare the information you wish to add in a separate document. In this way it is possible to make the changes quickly and the information is still available if, for example, the web browser is closed before you saved the changes.
You add all the information in the same form, but in different sections. You only fill in the fields that you wish to be seen on your page.
Language neutral information
First, the form will contain language-neutral information which is as shown in the same way on both the Swedish and English version of the profile page.
A photo is optional. If you wish to upload an image, please ensure that:
- It is in portrait format and represents you
- It is at least 150 x 250 pixels resolution, preferably larger (system reduces it to the appropriate size)
- You are entitled to use the image
- Your name is included in the image file name.
Please ensure that you have saved the image so that you can access it from your computer. Click on the Upload button. You can now scroll forward to the image on your computer. Click on “Upload” and let the system upload the file.
Specify street, post code and locality of your workplace in the indicated fields.
A link to the map (from Google Maps) will then be shown in the right column of the page.
If you wish to remove the map then place a cross in the little box “Delete”, under the address field.
If the address is not correct on your profile page, try to make adjustments in Google Map Maker.
A place for link, for example, to one’s Linkedin profile or Twitter account. The links end up in the right column of the page.
Title: Here you enter the name which the link is to have.
URL: Here you enter the link address.
Here you fill in information about yourself. To switch between Swedish/English version, please use the Translate tab on top of the page.
A text to summarise your work at KI. Max. 200 characters. The information is shown together with your name, title and portrait on top of of the page.
This text can also be used by a web editor in a contact card on other pages.
There are a number of text fields in the form that function in the same way. They are only visible on the profile page when text is added.
Mark the text and click on the desired formatting. Use formatting sparingly.
- About me (Om mig). Here you can place general information about yourself and what you work with at KI.
- Research description (Forskningsbeskrivning). Here you can describe your research activities.
- Teaching portfolio (Pedagogiska meriter). Here you can describe your teaching portfolio.
- Education (Utbildning). Here you can add information on your education, degrees and diplomas etc.
- Academic honors, awards and prizes (Akademiska utmärkelser och priser). Here you can add information on academic honors and prizes.
Link and e-mail address in text field
Select a word or sentence in the text. Click the link icon. Paste your link address in the "URL" or e-mail address and press Save. The word/sentence should now be linked.
Here you can upload a document, for example CV. Permitted formats are pdf, doc and docxs.
Here you can add links, for example to research groups, projects, departments or similar that you consider relevant for your profile page.
Title: Indicate the name of the link.
URL: Indicate the link’s address.
To add more links, click on the button “Add another item” and continue.
Embedded videos and presentations
Under this heading you can add presentations and films which in this case are shown in the right hand column, in both language versions of your profile page.
In this field you can add links to videos provided from platforms supporting oEmbed, such as Youtube. Get the Shared link from the video and paste it in the field Videos.
Video (all languages)
In this field you can add videos not supported by oEmbed, i.e. KI Play. Get the embedded code or Iframe for the video and paste it in the field.
Show presentations from i.e. Slideshare on the profile page by pasting the Shared link from the presentation.
In order for the changes to be carried out, press on the "Save (this translation)" button near the bottom of the page. Make sure you do this regularly.
Preview does not work well at the moment.
You log out from the form by clicking Log out and closing the browser.
List of publications
If you would like a list of your publications to be displayed, you will need to make some adjustments in KI Bibliometric Database.
Please note that there is a delay between changes in the database and when the publications appears on the profile page.
Wrong contact information / I have no profile page
In May / June 2019, KI changed its identity and authorization system (the so-called IDAC), where employees are retrieved from Primula and affiliated from UBW. However, profile pages and contact information on the web still retrieve information from a saved copy of the old directory (the so-called KimKat). In this copy, no updates are made anymore. This means that contact information will be outdated, for example if you change your name or email address. No new employees or affiliates are added or get a profile page.
After the summer, we expect to have a connection to the new system in place.