Step 4. Who should sign the agreement?

When the agreement's final version has been reviewed by the Legal unit, the agreement must be signed before the research project starts.

The agreement cannot be signed by the academics themselves and requires signatures from all parties and in some cases from other stakeholders.

Photo: GettyImages.

Who should sign the agreement?

  1. Head of the Department and in some cases the Head of Administration according to the Delegation rules for KI
  2. Principal Investigator (PI)
  3. In some cases the University Director or President also need to sign the agreement 

Digital signatures

Guidelines for digital signatures

  • Agreements can be signed digitally according to KI’s decision making procedures and Delegation Rules
  • People signing the agreement should do it in the correct order
  • Everyone should use the same type of e-signature service
  • A combination of e-signature and manual signatures in the same document is not possible
  • Head of Administration can guide you through the signature process

If you collect manual signatures (not digital), then remember to print a few copies of the agreement so that there is a separate copy for signing by each party.

Researcher consent

All researchers involved in the project and described in the agreement must sign a Researcher consent form, assuring they have read and understood the terms and conditions of the agreement and that they will comply with them.

Register and archive

Both the signed agreement and the consent form should be registered (Dnr) and archived by your department.