Support for research contracts

The person responsible for coordinating the contract process (the PI or in some cases a specifically appointed person at the department) can throughout the process get support from the units described below.

Support during the contract process
I want to get help with: Who provides support?
Identifying the responsible person, getting preliminary approval and guidance Your department administration
Purchasing of goods or services Purchase and public procurement unit (inköp och upphandlingsenhet)
Identifying type of collaboration and appropriate agreement - what should be included and why EEO - External Engagement Office
Understanding the difference between commissioned and collaborative research EEO - External Engagement Office
Industry/company collaborations EEO - External Engagement Office
Assessing risks in choice of collaborative partner EEO - External Engagement Office
Assessing risks in choice of financing organisation GO - Grants Office
Applying for international grants GO - Grants Office
EU grant agreement negotiations GO - Grants Office
US grant agreement negotiations and potential Conflict of Interest CDO - Compliance & Data Office
Assessing other potential Conflict of Interest HR unit
Compliance issues: ethics, insurance, clinical studies and consents CDO - Compliance & Data Office
Export control issues, environmental and sustainability guidelines Environmental coordinators at KI
Research data management RDO - Research Data Office:
Personal data management (GDPR) CDO - Compliance & Data Office
KI Biobank issues - legal requirements for collecting samples KI Biobank for researchers
Other research agreement negotiations and reviewing - only for central agreements that don't have a PI Legal unit:
Getting contract templates and forms recommended at KI Legal unit:
Registering (Dnr) and archiving the agreement and researcher consents Archive and registry at KI

Who is responsible for the contract process?

  • Each research contract requires a person to be responsible for coordinating the process
  • This person can be the PI or in some cases a specifically appointed person/function at the department - always contact your department administration to identify the responsible person
  • The person/function should for example organise communication between all parties and can throughout the process get support from the units described in the table below
  • The Head of Department and in some cases the Head of Administration should review the contract and decide if the contract also needs to be reviewed by the Legal unit

Legal unit at KI:

  • Can provide advice on the terms and conditions of collaborations, and assistance with the review and interpretation of contracts
  • Has contract templates, forms and additional documents that might be needed for project planning and contract drafting
  • Provides recommendations when advising on and reviewing contracts
  • Does not represent KI in contract negotiations other than in exceptional cases and when agreed by the legal unit