Representation FAQ
Common questions about representation.
No, work meetings with lunch should not be arranged. For internal conferences with a program of at least 6 hours, lunch may be offered if it is included as a natural part of the conference.
When there is a mix of both internal and external participants, the purpose of the event determines whether it should be regarded as external or internal representation.
No gift from the employer. Only simple refreshments (coffee and cake) and a flower in accordance with the employer’s spending limit. It is common for staff to contribute collectively to a gift from colleagues
Affiliated individuals may only participate in internal representation when the organization deems it reasonable. For example, this could include attending a Christmas dinner.
Affiliated individuals are not entitled to any other staff welfare benefits.
No, they should not be subject to benefit taxation. Meals included in external courses, conferences, congresses, and similar events are tax-free if they are part of the package price for the conference or course.
Yes, the spending limit for representation gifts is specified in KI’s guidelines for representation. For example, a floral arrangement. Luxurious representation gifts are not permitted
At least 75% of the time must be dedicated to work for it to be classified as internal representation.
The spending limit applies per person and per occasion according to KI’s guidelines.
If the representation occasion includes both lunch and dinner on the same day, the costs for both meals must be covered within the spending limit