Expenses

On this page you will find information on how expenses, for hourly employees/affiliated individuals/contractors who do not have access to Primula, are handled.

Person with a Swedish personal identity number

  • HR/administrator at the department/equivalent creates a “minirapp employment” in Primula/PA-web
  • HR/administrator at the department/equivalent registers the expense in the PA-web
  • Ensure that the person’s bank account is registered with Swedbank

Person with a coordination number

  • HR/administrator at the department/equivalent creates a “minirapp employment” in Primula/PA-web
  • HR/administrator at the department/equivalent registers the expense in the PA-web
  • Ensure that the person’s bank account is registered with Swedbank or in Primula

Person without a Swedish personal identity number or coordination number

  • HR/administrator at the department/equivalent creates a “minirapp employment” using a fictitious personal identity number in Primula/PA-web, and
  • enters the person’s bank details in the minirapp case
  • HR/administrator at the department/equivalent registers the expense in the PA-web

Person with a Swedish personal identity number and SINK decision

  • HR/administrator at the department/equivalent creates a “minirapp employment” in Primula/PA-web
  • HR/administrator at the department/equivalent registers the expense in the PA-web
  • Ensure that the person’s bank account is registered with Swedbank
  • The SINK decision from the Swedish Tax Agency must be emailed to: payroll@ki.se

Person with a coordination number and SINK decision

  • HR/administrator at the department/equivalent creates a “minirapp employment” in Primula/PA-web
  • HR/administrator at the department/equivalent registers the expense in the PA-web
  • Ensure that the person’s bank account is registered with Swedbank or in Primula
  • The SINK decision from the Swedish Tax Agency must be emailed to:  payroll@ki.se

Documents