Digital Systems for Teaching and Learning

Who is responsible for the systems you use in teaching, and how do we manage them? This page provides an overview of how Digital Learning (DL) at Karolinska Institutet (KI) maintains and develops digital systems such as for example Canvas, Inspera, and Padlet. We work systematically according to the PM3 model, in close collaboration between operations and IT.

Systems we manage within Pedagogical Support (2025)

Systems/IT Components managed within Educational support
System/IT Components	Function	Object products
Canvas	Learning platform for courses and communication	Digital Learning Environments, Digital Examinations
Inspera	Digital examinations	Digital Examinations
MyProgress	E-portfolio with external assessment	Digital Examinations
TRUE	Digital course certificates and micro-credentials	Digital Examinations
InteDashboard	Team-based learning, integrated with Canvas	Digital Learning Environments, Digital Examinations
Qpercom	OSCE assessments for practical exams	Digital Examinations
Ouriginal	Text comparison and plagiarism detection	Digital Examinations
Canvas Studio	Video management within Canvas	Digital Learning Environments
Padlet	Digital whiteboard	Digital Learning Environments
ReadSpeaker	Text-to-speech and accessibility support	Digital Learning Environments
Canvas Catalog	Open courses and course certificates	Digital Learning Environments
Smart Designer/Search	Design and search tools in Canvas	Digital Learning Environments
ScreenPal	Video management tool	Digital Learning Environments
(SUNET Survey)	Online survey tool for course and program evaluations	Owned by Education Administration Management Area
(MIRA)	Registration system, CRM	Owned by Education Administration Management Area

We support a wide range of users at KI, including:

Teachers
Education administrators
Coordinators/administrative officers
Other teaching staff

For each system, we offer guides, training sessions, workshops, and support.

The model we work with is called PM3, which helps us integrate all the parts into a well-functioning whole. In PM3, systems are classified as IT components, which, together with operational components (manuals, guidelines, etc.), form comprehensive solutions.

Here are two examples of what this can mean in everyday practice:

You are an examiner and want to conduct a digital on-site exam

You create your exam in Inspera (IT component), using a manual (operational component) for support.
You run into a problem and contact the ICT educators via support email (operational component).
You resolve the issue together and continue working on the exam. The exam is later held in a room with prepared computers and student login.

All of this is part of the Digital Examination product – where technology, processes, and support are integrated.

You are a teacher and want to use Padlet as a digital whiteboard in your teaching

You log in using KI’s license and create a board in Padlet (IT component).
To get started, you use a quick guide and receive support from Digital Learning (operational component).
You share the Padlet as a link in your course room in Canvas.
Students then use it together with you during a seminar.

All of this is part of the Digital Learning Environments product – where technology and pedagogical support work together.

process utveckling händer Foto: N/A

Current goals for the Digital Systems

To ensure our systems remain relevant, useful, and secure for both staff and students, we continuously work with clear goals in our management processes. This includes both long-term initiatives and short-term improvements. Below are some examples of what we are currently focusing on — all with the aim of continually improving the digital learning environment.

Short-Term Goals (2025)

Automated user management in Inspera
Less admin, fewer errors – more time for teaching.
We’re streamlining Inspera by automating user management. This means fewer manual steps for you, reduced risk of errors, and more time to focus on the pedagogical aspects of digital examinations.
Launch of Learning Analytics
Better follow-up and development of your teaching.
We’re working to implement tools that help you track both teaching outcomes and student progression – directly within your existing systems.
Introduction of "New Quiz" in Canvas
A more flexible and modern assessment tool.
The new quiz format will make it easier for you to create varied and engaging digital assessments. We’re beginning the work to roll out “New Quiz” in Canvas.
Integration of Padlet
More interactivity and collaboration in your teaching.
Want to use an interactive whiteboard in your lessons? We're integrating Padlet so you can easily engage students and collaborate in real time – directly from Canvas. Our goal is to make Padlet a fully embedded part of the learning environment.
Migration from Kaltura to Canvas Studio
Simplified video management – everything in one place.
We’re moving from Kaltura to Canvas Studio to make it easier for you to upload, manage, and share educational videos – all within the same platform.
Clearer User Terms and conditions
So you know exactly what’s available, what each system is for, and how your data is protected.
We’re working to clarify the terms of use, helping you understand your access, rights, and responsibilities in a simple and transparent way.

Long-term goals (2026–2027)

Enhanced GDPR and information security
We aim to strengthen data protection and compliance to ensure your and your students’ data is handled securely and in accordance with legal requirements.
Expanded Learning Analytics in Inspera and MyProgress
Our goal with this is to give you – as a teacher, supervisor, or examiner – better insights into student development. Students will also gain better visibility into their own progress and learning journey.
Improved documentation and system classification
For better transparency and more efficient system management.
We’re enhancing our documentation and classification of systems and reviewing user guides to make it easier for you to find what you need, understand what applies, and get started quickly.
Simplified external user management in Canvas Catalogue
To make collaboration with external participants easier.
Improved account management in Canvas Catalogue will help you work more smoothly with users outside KI.

System integrations that work for you

Digital tools need to work together seamlessly. That’s why we’re actively integrating systems to create a smoother experience for you as a user. Examples include:

IDAC to Canvas – simplified access management
LADOK to Canvas, Inspera, and MyProgress – better student data flow
Canvas to InteDashboard – interactive learning directly in your course

Please note:
The Educational Support object includes only IT components, where Teaching and Learning (UoL) is responsible and holds the budget.

PM3 and the Digitalisation Portfolio at KI

The PM3 model is used at KI for system management, helping to establish structure, clear roles, and long-term value in IT-related initiatives. We are part of the Digitalisation Portfolio, a virtual organisation where IT and operations collaborate strategically. This means that our work is structured into objects (e.g., "Educational Support") in which IT and operations work together through clearly defined roles:

Roles in the management organisation:

Object Owner (Operations): Daniel Rössler Gausel
Object Owner IT: Fredrik von Feilitzen
Object Manager (Operations): Mats Brenner, Alex Alexandersson
Object Manager IT: Sofia André

Contact

If you have questions about the systems, roles and responsibilities, or how we work, please contact the Object Owner (Operations), Daniel Rössler Gausel.