IT fee for affiliates

From the 2026 financial year onwards, not all staff will be charged an IT fee. The IT fee is now charged to affiliates, ensuring that the IT Office can provide a secure, modern and flexible IT environment to meet the needs of different users.

The IT fee finances parts of the common infrastructure at our campuses such as parts of the wired and wireless network with associated infrastructure, central directory service, redundant data centers, centrally procured contracts and the systems for Mac and PC computers.

The fee is SEK 10 400 per year and user.

Which affiliates are charged an IT fee?

Affiliated individuals, including affiliated doctoral students, are charged the IT fee when their affiliation results in an employee account, with the exception of Professors Emeritus.

Individuals at KI who are issued with a student account are not charged an IT fee. They are provided with a more limited student licence for Microsoft 365 (Microsoft 365 A5 for student use benefits) with reduced functionality.

This applies, for example, to Doctoral students who are not employed by or affiliated with the university.

What do users get for the IT fee?

Software

  • Microsoft 365 including, among other things:
    - E-mail with spam management, virus control etc.
    - Teams for cooperation and digital meetings.
    - 1 TB of personal storage in OneDrive.
    - Word, Excel, PowerPoint och a collection of applications available online through Microsoft 365, and installed on up to 5 computers.
  • Digital meetings through Zoom and Teams.
  • MFT (Managed File Transfer), the possibility to share and receive data from external parties in a secure way.
  • Access to central licence management with two-factor authentication.

Storage

  • 73 TB, including backup at central storage servers, per department.
  • 1 TB personal storage in OneDrive per user.

Security

  • IT security in the form of protection from data breaches, traffic monitoring, logging and rules and guidelines in the security area.
  • Standardised login to central systems. Login to external systems with KI-ID through SWAMID.

Service

Network

  • Eduroam - a wireless network that is a global federation and available at most universities. The network is also available in many hospitals, airports and libraries.
  • SUNET, internet connection for students, employees and affiliates within our campus areas.