Coordinated IT
Coordinated IT aims to actively support the core activities through a uniform, cost-effective, and secure management of the IT environment at Karolinska Institutet. The project, which was run by the central IT Office on behalf of the Board of KI, was completed in 2026.
The Coordinated IT project has been completed
For enquiries or support, please contact Helpdesk.
Background
Historically, the responsibility for the majority of IT-related issues has formally been placed with each department. This meant that the IT environment at KI differed greatly between departments and that there was a lack of coordination in IT issues. Many departments have had to buy hardware and maintain servers and software on their own - something that required resources in the form of both time and expensive investments.
The University Board has decided to coordinate IT centrally at KI, partly in order to gain a better overview of KI's IT investments and thus be able to benefit from coordination gains and meet the increasingly stringent requirements for IT security.
Being part of Coordinated IT
In short, being part of Coordinated IT means access to, among other things:
- Centralised modern storage with high security.
- Centrally managed client service (KI Karyon) with PC and Mac computers, for user-friendly and secure management.
- Secure cloud storage for all employees that backs up all content from specific folders on the computer.
- Helpdesk user support available during office hours combined with physical service desks that can provide additional support when needed.
- Simple procedures for purchasing IT equipment and software licences.
- Centralised multi-function printers with "follow me" functionality, enabling the use of printers in all KI buildings on campus.
- Management of the departments' central servers.
With Coordinated IT implemented
- We have established a common KI standard for networks, computer clients, storage, printing and identity management (common Active Directory, AD).
- System needs, licence management and purchasing are coordinated for the whole of KI.
- A shared, centralised administration and user support for computer clients and standard software in the IT Office.
- Use of KI's central data centre and services to operate servers and storage.
Leading to
- Increased IT and information security.
- Increased efficiency in management and resource utilisation.
Focus on information security
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- Increased security through the 'layered approach': a structured security architecture that protects information assets and reduces risks.
- Centralised identity management: Efficient management of user identities via a central directory (IDAC) that strengthens traceability and meets legal requirements.
- Structured network infrastructure: Segmentation and strict connectivity policies that ensure protection against unauthorised access and reduce disruption.
- Secure and managed IT equipment: Standardised, encrypted and centrally managed client services contribute to a secure and up-to-date IT environment.
- Efficient storage and access control: Centralised storage solutions with controlled access to data and systems, ensuring integrity and availability.
Contact us
Contact project manager Johan Junhav or Jan Värmon if you have any questions.