Wellness Allowance - Reimbursement Procedures

How you can use your wellness allowance

KI employees are entitled to a wellness allowance of 3,000 SEK per calendar year. The amount of the allowance depends on how much you work—that is, in proportion to your working hours. For example, if you work 50%, you are entitled to half the amount.

The most common practice is to use the entire wellness allowance at once with a single wellness provider. However, you can also choose to use the wellness allowance with multiple providers—for example, 2,000 SEK at a gym and 1,000 SEK at a riding club during the same calendar year.

Please note the following:

• You cannot use the wellness allowance to hire or purchase equipment.
• You cannot use the wellness allowance for membership fees, theory courses, diplomas, healthcare, medical treatment or beauty treatments.
• For activities that do not involve exercise, such as massage, the cost of the activity must not exceed 1,000 kronor per session.
• Wellness cards from providers such as Boka direkt are not approved. This is because the card can be used for activities that do not comply with the Swedish Tax Agency’s rules on permitted wellness activities.
• If you are on full-time leave of absence and are therefore not working at KI, you are not entitled to the wellness allowance during this period. However, if you are on parental leave or on sick leave, you are entitled to the wellness allowance.

Hourly-paid staff and exam invigilators

Hourly-paid staff and exam invigilators are entitled to a health and wellbeing allowance. When calculating the allowance, only the hours worked up to the date of application during the current tax year should be counted. Scheduled hours that have not yet been worked should not be included. Examples of how to calculate this can be found under ‘Questions and Answers’.

Register your expenses

The health and wellbeing allowance can be used throughout the calendar year, up until the December payslip. To allow reviewers and managers sufficient time to process your claim, you must therefore register your expenses on PA-webben by 30 November at the latest.  Receipts registered after this date cannot be used for the health and wellbeing allowance in the current year, and you will therefore forfeit the allowance for that year. However, you can use the allowance for the following year.

Please keep this in mind:

• You cannot claim the health and wellbeing allowance twice for the same receipt, even if the receipt amounts to more than 3,000 SEK.
• You can only claim reimbursement for expenses incurred during the tax year in which the payment was made, regardless of whether the activity takes place in the following year.
• A booking confirmation is not accepted as supporting documentation, as the activity may be cancelled. You must have a receipt for the purchase of a service or activity.