Wellness allowance at KI

The rules include regulations regarding the wellness allowance (Friskvårdsbidraget), wellness hour (Friskvårdstimmen), access to the campus gyms and physical activity on prescription (FaR).

KI aims to promote wellness and health among students and employees, by creating opportunities for physical activity and active recovery. A supporting work and study environment that facilitates active breaks may enhance learning as well as health in a life long perspective.

Wellness Allowance

The primary purpose of the wellness allowance is to stimulate and inspire to regular physical activity. The maximum amount is 1500 SEK per employee and calendar year.  You will receive the allowance in proportion to your working hours, i e if you work 20 % on an annual basis, you will recieve 20 % of 1500 SEK/year.

Who is entitled to the wellness allowance?

The benefit is offered to employees at KI, including those employed for a limited period. Affiliated researchers, grant-funded jobs or those on leave of absence or retirement pension are not entitled to the health promotion reimbursement. A condition for receiving reimbursement is to be employed during the validity period of the gym pass.

Subsidised activities

Gym cards (monthly pass, punch tickets and single-entry tickets) are reimbursed with a maximum of SEK 1 500 per calendar year. 

Examples of tax-free activities include calisthenics, strength training, climbing, swimming, racket sports and team sports such as volleyball and football. Other examples are dance, yoga and qi gong.

Golf, sailing, horseback riding and personal training are approved activities. 

Karolinska Institutet follows the rules of the Swedish Tax Agency with some exceptions:

Acupressure Kinesiology Salt room Floating Naprapathy
Reflex zone therapy Chiropractic Baby swimming Massage therapy Herbal bath
Acupuncture Rosen method Light therapy Health tests Hydrotherapy
Zone Therapy Sauna bath Laser treatment Laughing exercise Fot massage
Hypnosis Applications and cloudbased services Psychoprophylaxis Osteopathy

How do I register the expense in the PA-web?

  • Take a photo or scan your receipt.
  • Register your expense in the PA-web (Primula) as ”Preventive health care”
  • Upload the receipt as an attachment in the message field.

Last date for registration: 30th November the present year.

The original receipt must show your name, the amount paid, the date, duration period and type of activity. If you have paid by autogiro, you must take a photo of your bank statement and a receipt from the health club.

Save the original receipt - don´t submit any paper receipts.

Questions about registration or the reimbursement process? Please send a mail to: payroll@uf.ki.se.

FAQ

May I use the wellness allowance for massage?

No. Treatments and passive therapies are not reimbursable activities. KI has chosen to subsidize physical activity based on WHO guidelines and on FYSS in order to prevent sedentary work day and increase physical activity. We understand the notion that massage should be considered as a health promoting activity, but have decided to draw the line between passive and active types of activity. Regular physical training is the key to staying healthy as well as an important part in the prevention and treatment for shoulder, neck and back pain. Moreover, we believe that a gym card or equivalent will give you the most benefits of regularity.

Is it possible for the employer to subsidize competition and membership fees?

Membership fees are considered taxable benefits according to the Swedish Tax Agency and will not be approved.

Registration fees, such as fees for running events, are considered tax-free benefits.

I have bought a pair of running shoes. Is this expense reimbursable?

No. Expenses for clothes and shoes are taxable and thus not reimbursable.

What are the rules regarding golf?

You may use your wellness allowance for golf lessons and range balls. Membership fees, rental of equipment will not be subsidized.

Can I use my wellness allowance for horseback riding lessons?

Yes, but not for membership fees, rental of equipment or facilities.

Which amount do I get if I start on July 1st and is employed 50% of full-time?

You work 50% and will then get 1500 kr/2 * 0,5 = 375 SEK.

Which amount do I get if I am employed 80% of full-time for 6 months? 

You will get 80 % of half of the amount, i e 1500/2 x 0,8 = 600 SEK.

What information should the receipt contain?

The receipt should contain the date of transaction showing date, month and year. It should contain the type of activity and it should be clear that it is personal.

Is personal training reimbursable?

You may use your wellness allowance for personal training session if they do not exceed 1000 SEK/session. 

How about fitness apps and online training?

At the moment, they are not approved. However, during autumn 2020, we are investigating the possibility to approve fitness apps and online training programmes.

Can I use the allowance at the hospital staff gym?

The staff gyms will re-open on November 20, with restrictions. If you have a card you will be able to use the gym until January 31. From February 1, however, the staff gyms will be closed for external guests.

Where do I find the rules and guidelines regarding the wellness benefits at KI?

The governing documents relating to HR and Work Environment is available on "Rules and guidelines A-Z".

More information for logged in staff

There is more information for those of you working in the following groups

  • C2.Department of Medical Biochemistry and Biophysics
  • C4.Department of Neuroscience
  • C7.Department of Learning, Informatics, Management and Ethics
  • K6.Department of Women's and Children's Health
  • K8.Department of Clinical Neuroscience
  • K9.Department of Global Public Health
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