If you get sick

If you become ill, you must report it to your workplace the same day and employees must submit a medical certificate from day 8.

Sick leave 

As an employee, you report your sick leave in the PA web on the first day of illness. You can log into the PA web via computer, mobile phone, tablet, etc.

Reporting return to work

When you recover and return to work report this via the PA web.

Sick leave and returning to work

In case of illness that lasts longer than seven days, a copy of the medical certificate must be submitted to the workplace. In case of illness that lasts longer than fourteen days, the employee must submit a copy of the medical certificate to the workplace and the original must be sent to the National Insurance Office (Försäkringskassan). The employer reports the first sick day to Försäkringskassan on calendar day fifteen.

The employer has the right to demand that a medical certificate be submitted from the first day of illness.

If you get sick during vacation, you need to report this to the workplace and in the PA web on the first day of the sick leave. If it is not reported on the first day of illness, the employee must submit a 
medical certificate that is valid from the first day of illness.

Sickness pay and sickness benefits

KI pays sick pay from the first day of sickness, at 80%. A withdrawal deduction (Karensavdrag) is made from the sick pay and the size of the deduction depends, among other things, on the extent of the absence and any other current leave.

As of the 15th day, Försäkringskassan pays out sickness benefits and KI pays out a sickness allowance supplement. These allowances together make up about 90% of your regular salary. 
When asked by Försäkringskassan, if you can keep more than 10% of your salary when you receive sickness benefit, you answer no.

Go to Försäkringskassan's website to apply for sickness benefit from day 15.

First sick day deduction

On the 1st of January, 2019, the qualifying day (Karensdag) was replaced by a withdrawal deduction (Karensavdrag).

The purpose of the introduction of a conversion allowance deduction is primarily to achieve a more fair conversion in the event of sickness absence. With the deduction of the allowance, the deduction is the same for the insured regardless of when the sickleave occurs.

During the first 14 calendar days of a sick period, an employee has the right to receive sickpay from his employer. The sickpay represents 80% of the salary that the employee would have received if he or she did not become ill. The new rules mean that the employer makes a deduction from the sick pay at the beginning of the sick period.

In practice, this means three steps;

  • During the sick pay period (calendar days 1 - 14), deductions are made for the actual time that the employee is absent due to illness.
  • Thereafter, sickpay for the entire absence period (from day 1) is calculated.
  • The calculated sick pay is then reduced by a calculated withdrawal deduction. The deduction will therefore in principle correspond to the current qualifying day (Karensdag) amount for most employees. See Example A.

The withdrawal amount on day 1 must be equal (3.68% x the actual monthly salary) regardless of how long workingday the employee would have had during the day of illness, when during the day on which the illness occurred or what extent sick leave has. This is assuming that you are still ill day 2. If you are only ill for example 4 hours day 1 and then is healthy day 2 then you will only get deductions for the 4 hours and salary as usual for the other 4 hours. See example B. The deduction will therefore never be larger than the sick pay that would be paid for the sick pay period.

If the employee resumes within 5 days, the sick days in the new sick pay period shall be merged with the sick days in the previous sick pay period. If a full allowance deduction could not be made from the sick pay in the previous period, the allowance deduction must be made from the sick pay in the new period until a full salary deduction has been made.

Example A

A worker who is employed at 100% and is 100% absence for 5 days.

The worker has a monthly salary of SEK 30 000.

- 5 days sickness deduction (monthly salary x 4.6% x 5) = - 6 900:-

- Sick pay 80% of salary deductions above = + 5 520:-

- Deduction of sick pay, 3.68% of current salary = - 1 104:-

Example B

A worker who is employed at 100% and is absence half of Monday and is back on duty on Tuesday morning.

The worker has a monthly salary of SEK 30 000.

- 1 day sickness allowance x 50% = - 690:-

- Sick pay 80% of the salary deduction above = + 552:-

- Deduction of sickpay 3.68% of monthly salary = - 1104:-(but only 552:-can be deducted from sick pay)

Total sick pay after conversion deduction = 0:-

Doctor’s certification

You must submit certification from your doctor to your workplace if you have been sick for more than 7 calendar days. Certification from your doctor shall apply from day 8.

If you are sick for more than 14 calendar days then you must submit a copy of the doctor’s certification to your workplace. The original is sent to Försäkringskassans inläsningcentral, 839 88 Östersund.

Date of signing of salary revision agreement, information to the Social Insurance Agency

All doctoral students: December 8, 2023. 
Saco-S, unorganized: January 10, 2024. 
Seko: February 29, 2024.
OFR/S,P,O: March 28, 2024.

Accidents and occupational injuries

In case of sick leave due to an accident at work, travel accident to and from work or occupational illness, sickness deductions are made as in the case of illness in general, but there is the possibility of compensation for loss of income via PSA (agreement on compensation in case of personal injury). Occupational injuries are reported in KI:s internal incident reporting system, to Försäkringskassan (the manager's responsibility) and to AFA insurance.

Read more about our insurances here.

Reimbursement for medical care and drugs

You can receive reimbursement for parts of your healthcare costs that are covered by the high-cost cover and reimbursement for medicines that are included in the high-cost cover.
The compensation is taxable and is paid out with the next salary. Email and attach your receipt (preferably scanned in pdf format) to payroll@uf.ki.se and the matter will be handled by your payroll contact person.
The receipt must not be older than two years. Find more information about reimbursement for medical treatment and drugs here.


More information for logged in staff

There is more information for those of you working in the following groups

  • C1.Department of Microbiology, Tumor and Cell Biology
  • C2.Department of Medical Biochemistry and Biophysics
  • C7.Department of Learning, Informatics, Management and Ethics
  • C8.Department of Medical Epidemiology and Biostatistics
  • H7.Department of Medicine, Huddinge
  • K1.Department of Molecular Medicine and Surgery
  • K6.Department of Women's and Children's Health
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