KI Play - Privacy Statement

This page contains a privacy statement for KI Play. KI Play is a system for uploading, managing, and consuming media.

Information about personal data processing when using federated login to access KI Play

Description of KI Play

KI Play is a system for uploading, managing, and consuming media. Karolinska institutet (KI) process personal data that is necessary to manage this system. Lawful grounds for the data processing is that KI is performing a task that is carried out in the public interest.

Processing of personal data

Transfer of personal data

Personal data is transferred from the identity provider (your login service) to KI Play to login.

When logging in to KI Play, the following personal data is requested from the identity provider you use:

Transfer of personal data
Personal data Purpose Technical representation
Unique identifiers To create a unique user ID in the service eduPersonPrincipalName
Email address To allow communication from to user, e.g. event notifications mail
Name To allow display of name displayName
givenName
sn

How long will the data be stored?

KI will story your personal data only for time that is necessary to fulfill the purposes that they were collected for.

Who will have access to the data? (What functions at KI)

Your data will only be processed by those employees of KI who need it to perform their duties. That is mainly, but not exclusively, our IT-department, support, and administrative personnel.

Transfer of personal data to third parties

Vetenskapsrådet is the personal data processor for KI and handles the data in KI Play according to the data processing agreement.

Information about how KI processes personal data

In KI's data protection policy you can read about how KI processes personal data and what rights you have as a data subject: https://staff.ki.se/data-protection-policy

If you want to exercise your rights, you can turn to the contact person of the processing. You can also make an application to KI: https://staff.ki.se/gdpr-contacts

If you are not satisfied with the response you receive from KI , you can send a complaint to the Swedish Authority for Privacy Protection.

Personal data controller

Karolinska institutet is data controller for the processing of personal data. If you have questions about how your personal data is processed within this system, please contact Maria Watter maria.watter@ki.se

You can also turn to the Data Protection Officer if you have concerns or complaints regarding the processing of your personal data at KI or wish to exercise your rights: dataskyddsombud@ki.sedataskyddsombud@ki.se