A Research Information Management System (RIMS) is a system that manages research information, and its purpose is to collect, improve and make the information about the university's research available. It gathers data on publications and research grants, and researchers can then use the compiled information to, for example, generate their CV and publication list.
Updates on the page
New opening date for KI RIMS: 25 October
Notice 25-09-2023: We need a few more weeks to ensure good data quality, therefore we postpone the opening date. This only means that you must wait until 25 October (instead of the previously communicated 27 September) before you can login to KI RIMS and view/edit the information there. Otherwise, the timetable is unchanged.
Login & instructions: You will be able to log in to the system with your KI ID from the list "Digital tools" on the Staff Portal start page, as well as from this page. Here, upon opening, you will also find instructions and how to contact the support. You can already now find dates for introduction events further down on this page.
How does KI RIMS work?
Much of the data in KI RIMS is retrieved automatically from other systems within the university which makes it easier for researchers at KI to keep information about their own and their group's research and publications up to date. It is also possible to enter and update information manually.
Some information, such as publication lists and group members, is also retrieved from KI RIMS to personal profile pages and group pages on ki.se.
KI RIMS has three main functions - aggregation, refinement and public dissemination.
KI RIMS depends on the data quality in other systems and the systems’ possibility to data integration. At present, it is not possible to integrate everything on the wish list, but development is ongoing.
Areas of use
Here are examples of use cases where KI RIMS can be useful:
- As a researcher, you can easily extract a list of publications to use in your CV or qualifications portfolio.
- As a researcher, you can supplement and add information about yourself and your research in addition to the automatically generated information to increase visibility and findability.
- As the coordinator of a network or centre, you can use keywords to describe your research, making it easier for others to find the right research area.
- As a dean, head of department, or research coordinator, you can explore what research exists at KI's departments to promote collaboration.
- As a PI, you can find out who at KI is doing research in areas related to your own in order to propose collaborations.
- As a PI, you get an easily maintained website that allows others to find information about the group's members, research, publications, ongoing and completed projects.
- As a scientific leader, you can get an overview of the research within your group to help you plan your activities.
- As a journalist, administrator or decision-maker, you can find an expert in a certain research field at KI to get material for your work.
KI RIMS step by step
This fall, KI RIMS will gradually open up for usage.
In the first step, everyone with a KI-id will be able to log in to KI RIMS. You will then be able to access and view the information about you that has been gathered from various systems both within and outside KI.
If you are a researcher you will see:
- You will be able to see:
- Your publications
- Your research grants
- Your KI degrees
- Your employment
- Profile information retrieved from the previous profile pages on ki.se
You may also start editing your own information, for example:
- verify suggested information about publications and research grants
- add information about yourself. For example, things that are missing but that you would like to include in a CV or in the Qualifications Portfolio template, as well as things you want to appear on your personal profile page on ki.se.
- you will already be able to use the information that is available (and any information you may add) to create a CV or a list of publications.
Even if you're not a researcher, you can edit your information during this period so that your profile page on ki.se accurately describes you and your expertise.
- What happens if I don't do anything in this phase?
The information about you and your research in the systems integrated into KI RIMS will be reused and automatically update your profile page on ki.se. You can choose whether you want to adjust and supplement this information, or if you want to leave it as it is.
On November 9, the new personal profile pages will be published on ki.se with information retrieved from KI RIMS.
In November it will also be possible to start publishing new group pages on ki.se, pages where part of the information is retrieved from KI RIMS and therefore no longer needs to be added manually. This will initiate the process of gradually transfer information from current group pages to the new ones. First out are groups coming from KI's organization. This work will initially be driven by the project in close collaboration with representatives of the departments and will continue well into 2024.
Later, the project will inform further on how groups that are not within KI's organization (for example centers, networks and core facilities) are to be handled in KI RIMS.
When the move of information about groups is completed, a new type of filter search will be activated on ki.se that makes it easier to filter information about KI's researchers and research.
After this, the implementation of KI RIMS is complete, but the system will continue to be developed in the coming years.
KI RIMS and ki.se
One of KI RIM's areas of use is that some of the information collected in the system can be sent to pages on ki.se, such as the personal profile pages and group pages. This will also make it possible to sort information better on ki.se and thus it will become easier to find information about KI's research (under development autumn 23 - spring 24).
Below are examples of the new profile and group pages. (The examples show only the English version.)
New personal profile page
The new profile pages retrieve all information from KI RIMS, both the information which has been automatically collected from other systems and the things you have written and added yourself.
New group pages
On the new page type for groups in the web publishing system Drupal, some information is automatically retrieved from KI RIMS. The group leader can customize the information inside KI RIMS, for example decide which of the group's publications should be displayed on the page, add financiers and manage group members. In Drupal, web editors can supplement the automatically generated information with more web-adapted information, such as longer texts, images, news lists and more.
The group pages can be customized based on whether the group has many or few activities to show. The big change in appearance is that the header is fixed and the information will be collected under tabs. This makes the page more comprehensible and user-friendly.
Examples of what a new research group page might look like:
When KI RIMS opens on October 25, you will be able to find guidance and support on how to use the system on this website.
There will be descriptions of what you can do in the different parts of the system and how to do it. There are also help texts inside KI RIMS that can help you further.
The University Library, KIB, will be the point of contact for the support and you can contact the library via email, chat or telephone.
Introductory and more specialized workshops will be offered and announced in the KI calendar and on this website.
If you want to stay updated on the progress of the KI RIMS project until opening, volunteer as a test person or have other questions, please contact firstname.lastname@example.org, project leader.
You can also follow the project on the project web page: Systems support for research information. Here you will also find links to all news articles, as well as to the more technical reports produced monthly.